Costs and profitability
Every cost reaches the tour that caused it.
A cost is entered once, with its receipt, and allocated to a tour, vehicle, employee or company by rule. Supplier invoices become cost proposals you only confirm.
In most companies costs are known only when the accountant closes the month. In BID Partners they are known while the tour is still running, because every cost has a rule for how it reaches the tour: directly, through fuel by consumption, by days, by service interval, by rate, through a tyre set, through leasing.
When a supplier invoice arrives from SEF, the system proposes costs per line: type, amount, vehicle, tour. Proposals learn from your corrections and explain why they proposed exactly that.
What you get
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Cost proposals from supplier invoices
Recognition by supplier item code, description in three languages, supplier history, plate in the description, order or tour number in the text. Confirm, edit, merge or split. Coverage status per invoice: not allocated, proposed, partial, allocated.
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Net, gross, VAT, currency
Enter any two of the three amounts and the third is calculated. Currency at the NBS rate of the day and the EUR equivalent. Profit is measured without deductible VAT, the way a serious TMS does it.
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Allocation rules
For every cost type it is defined where it may go and which data is mandatory (litres, employee). Yellow warning or red block, as the company chooses.
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Cost analytics
By type, by vehicle and kilometre, by supplier, over time with previous-year comparison. Click through to the receipt. Excel export.
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Foreign VAT refund and excise refund
Foreign VAT by country, month and quarter with receipts, ready for the refund agent. Diesel excise per litre, country and date, quarterly report for the claim.
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Cash register
Optional module: cash ledger per currency with running balance, kept separate from tour costing.
Who it is for
Related modules
Modules that work together with this one
Same data, no retyping between modules.
Tours and dispatch
One tour, all orders, all costs, the real profit.
DetailsInvoicing and SEF
Invoices go to SEF from the order, and purchase invoices arrive on their own.
DetailsFuel and toll cards
Statements from 12 issuers, matched to tours automatically.
DetailsReports and period result
From tour revenue to operating result, every number leads to a receipt.
DetailsSee how it looks on your own data.
The demo takes 45 minutes over a video call, on examples from your company. No obligation.